After an applicant receives a letter stating he or she has been approved for the pension, a form must be submitted to ZUS (an acronym for Zakład Ubezpieczeń Społecznych, the Polish Social Security office).
The form, ZUS-RZ-DKK-01, authorizes ZUS to send out the payment to the pensioner.
In order to guide the applicant in filling out the form, an annotated guide has been provided. The instructions therein are based upon a document prepared by the pro bono assistance of the law firm of Weil, Gotshal and Manges, as well as upon detailed correspondence with ZUS.
Once the form is completed, it should be sent to the ZUS branch assigned to the country in which the applicant resides. This form must be accompanied by the notarized copy of the Decision (“Decyzja”) marked “ODPIS” in red, which you should have received along with the ZUS form. (If you did not receive the letter, you can request another one here.)
The appropriate branch can be found on the ZUS Web site. An applicant who lives in the US should send the completed forms to:
Oddział ZUS w Warszawie
ul. Kasprowicza 151
The form and its annotated guide is below:
Form to be completed. (Opens as a PDF)
Annotated guide. (Opens as a PDF)